Set the minimum
Keep enough stock for the next arrival plus a realistic operating buffer.
Free spreadsheet · no sign-up
Vacation rental inventory spreadsheet for supplies and linen
Download a trilingual workbook to count what is left at each property, set minimum stock levels, and turn shortages into clear restocking actions.
Mastercard and Visa
Digital download after payment confirmation
One-time payment · HostKit stores no banking details
Template preview
Spot the shortage before the next check-in.
Each row tracks one item at one property. Current stock is compared with its minimum level so the next action is explicit.
| Property | Category | Item | Unit | In stock | Minimum | Status | Action |
|---|---|---|---|---|---|---|---|
| Lake Studio | Linen | 160 cm sheet sets | set | 6 | 3 | OK | None |
| Lake Studio | Bathroom | Guest towel sets | set | 4 | 4 | Watch | Recount after checkout |
| Lake Studio | Welcome | Coffee pods | item | 8 | 12 | Restock | Add 24 to order |
| Lake Studio | Cleaning | 35 l bin bags | roll | 2 | 2 | Watch | Move 1 roll from reserve |
| Lake Studio | Bathroom | Hand soap | bottle | 3 | 2 | OK | None |
A trilingual XLSX workbook ready to fill inOpen it in Excel or an XLSX-compatible app, duplicate rows for each property, and adapt the thresholds to your real consumption.EN · FR · DE in one file
Download the free inventory spreadsheetOperating method
A useful inventory is updated during the turnover.
Count at the same point
Record quantities after cleaning, once linen and guest supplies are back in place.
Act on the gap
Below the minimum, enter a quantity and action: buy, transfer, or recount.
Close the loop
After restocking, update the quantity and clear the completed action.
Suggested rhythm
Three checks, three different decisions.
Count visible guest supplies and report damaged or missing linen.
Group purchases and rebalance reserve stock between nearby properties.
Adjust minimums to actual usage and verify items that move slowly.
Connect the workflow
Inventory is only one part of a turnover.
Schedule the time window and owner first, then use the room-by-room checklist to carry out and verify the reset.
The pack is available.
Turnover procedures, quality checks, and inventory, linen and maintenance tracking in three manuals and a six-sheet workbook. Download after payment confirmation.
Mastercard and Visa
Digital download after payment confirmation
One-time payment · HostKit stores no banking details
Complete system
Move from inventory to a trilingual method.
HostKit adds three detailed manuals, property-ready control sheets, a filled example row, and scheduling, supplies, linen and maintenance tracking in English, French and German.
Mastercard and Visa
Digital download after payment confirmation
One-time payment · HostKit stores no banking details